CONTRACT FOR FOOD VENDORS
2011 Amelia County Fair, Wednesday, September 7- Sunday, September 11
We agree not to sell any of the following items: COTTON CANDY, POPCORN, and SNO-CONES as the Midway has an exclusive right to sell theses items. We also agree to install a backflow preventer or vacuum breaker into each and every water line that we use.
The fee for a 30-foot outside food vending space is $220.00, to be paid in advance, before July 15, 2011. After this date the fee for a 30-foot outside food vending space is $245.00. Booths can be set up any time on Monday but must be completed by 9:00 p.m. Tuesday night. Booths may not be disassembled before the fair closes on Sunday night at 6:00 p.m. If a booth is closed early the cleaning deposit will not be refunded.
Food vendors must complete a temporary restaurant permit and return it to:
The Amelia County Health Department can also be reached by phone or fax:
Health Inspector
Amelia County Health Department
P.O. Box 392
Amelia Courthouse, VA 23002
| Phone: | (804) | 561 - 2711 |
| Fax: | (804) | 561 - 2712 |
Any person who needs to have their vehicle on the Fairgrounds to bring supplies to their booth must bring in all supplies, unload items and remove their vehicle from fairgrounds prior to the Fair opening. Any vehicle left on the grounds will be towed at the owner’s expense.
FAIR HOURS: Please read
all of the rules and regulations carefully. It is the responsibility of the
vendor to be familiar with the rules and regulations; they are part of the space
rental contract! The
rights and privileges granted by the Fair Association in this contract
are only those stated here, no part of which shall be sublet, sold or
transferred or assigned. Signs or advertising matter of any kind deemed
objectionable by the Fair Association may be removed without liability
for damage to the Fair. Advertising space on
the Fair’s Web site may be purchased at the cost of $100.00 per year.
There will also be opportunities to advertise in the flyers that will be distributed
before and during the fair. If you have further
questions, call Eugene Poe at (804) 561 – 5515 or send e-mail to Eugene
at ameliafair2003@aol.com or to any fair member at ameliafair@ameliafair.org
Wednesday -Thursday: 5PM-10PM
Friday: 5PM-11PM
Saturday: 12PM-11PM
Sunday: 1PM-6PM
****RULES
AND REGULATIONS****
1.
2.
You
must confine your business to the specific area you leased. There will be
no soliciting or handing out of written materials outside of the space that
has been leased.
3.
Obstructing
of visitors’ passage ways, use of public address systems, recorders,
gongs, bells or any other objectionable device or method of attracting attention
shall not be permitted. The Fair shall be the sole authority of what is
permissible.
4.
Any
item or structure placed upon a leased facility or area shall conform and
be operated in compliance with requirements of the Fair, County, Health
Department, Fire Department, Building Official and all other County, State
and Federal Laws.
5.
The
Fair reserves the right to regulate the commodities and/ or services offered
by lessee, the price received from same and the type and location of prices
signs, which price sign lessee agrees to prominently post for benefit of
patrons. Lessee further agrees to honor all distribution rights and privileges
granted by the Fair and purchase from said distribution all such products
or services as required for use or sale at the Amelia County Fair.
6.
The
Lessee shall, at the expiration of the term, return the premises to the
same condition as obtained at commencement of term. Any or all parts of
buildings, stand, equipment and/ or supplies belonging to and used by the
Lessee during the time set forth in this contract and not removed from the
fairgrounds by Monday, 8 p.m. following the closing date of the Amelia County
Fair, shall revert to and become the undisputed property of the Fair without
further notice.
7.
The
Lessee agrees to furnish, prior to entering the fairgrounds, proof of general
liability insurance with limits, coverage and carriers satisfactory to the
County’s Risk Manager. The Fair Association needs this copy
for its own insurance carrier so that it may be able to hold the fair.
Lessee must list Amelia County Fair as an additional insured on their policy.
8.
Representatives of the County of Amelia shall have access to the leased
premises and to the structures thereon at all times.
9.
Please
check in and out with the fair office. We will not take cash money for your
deposit, just a check. No space can be occupied until payment is
completed and proof of current general liability insurance has been presented
to the fair office. Bring your contract and keep it with you at
the fair.
10.
Space
assigned, but not set up and ready for business by 2 p.m. on the first day
of the fair may be canceled and fees previously paid for such space forfeited
as liquidated damages. Space shall remain open and presentable until 10
p.m. during the Fair, except for the last day. The fair will remain open
until 10 p.m. or later except for the last day. Space shall not be disassembled
until 6 p.m. on closing night of the Fair.
11.
All
concessions must keep the space or booth plus the area immediately surrounding
the space or booth in a clean and sanitary condition at all times, removing
any trash and refuse which may exist. Lessee must not throw any refuse or
empty any water or other fluids on the grounds. Personnel must be clean
and neatly attired. Persons not complying will be ordered off the grounds.
All cooking oil must be removed by the vendor. A $100.00 cleaning
deposit is required prior to setting up your space. This must be in the
form of a separate check, which will be returned to you at the end of the
fair if your space is clean and you have not dismantled your space prior
to the close of the fair on September 11, 2011, at 6 p.m.
12.
Vendor
spaces will be open to vendors (60) minutes prior to opening to the public.
13.
No, Alcohol, drugs, or firearms are permitted on the fairgrounds property.
14.
If
you have rented space but do not set up a concession at the fair, you forfeit
your cleaning deposit.
15.
Vendor
space is rented on a first-come, first-served basis and fees are non-refundable.
16.
Two exhibitors’ passes will be provided for each space rented; these
passes can be obtained from the fair office after providing current proof
of insurance coverage.
17.
Four
drop tickets for each day, Wednesday, Thursday, and Friday, may be obtained
from the Fair Association at a cost of $3.00 per ticket. Six drop tickets
for each day, Saturday and Sunday, may be obtained from the Fair Association
at a cost of $3.00 per ticket. No drop tickets will be sold after Wednesday,
September 7, 2011. There will be no exceptions.
18.
It is the responsibility of the exhibitor
to submit sales tax for any transactions they carry out on the fairgrounds
to the state department of taxation.
The fair is not responsible for collecting sales tax or any other taxes.
|
| By signing this contract, I agree that I have read and understand its contents and will follow its rules and guidelines. |
______________________________ __________________
(Name)
(Date)
________________________________________________
(Organization or Business Name)
________________________________________________
(Address)
| Don't forget to enclose your cleaning deposit on a separate check so that it may be returned at the end of the fair! |
________________________________________________
(City)
(State) (Zip)
_______________ _______________ _________________
(Phone)
(Fax)
(E-Mail)
As an authorized representative of the person, business, or organization listed above, I request the following booth space:
____________________________. Electrical service of ___________ amps is needed
for the following items:
__________________________________________________________________________________.
I will be selling the following items:
__________________________________________________________________________________.
_______________________________________________
(Printed Name)
_______________________________________________
(Signature)
**********************************************************************
(Check #)
(Customer’s Bank)
_________________ _____________________________
Space Rent
________________ _____________________________
Cleaning Deposit
Please fill out the information requested above, attach the correct payment amount and return it along with a copy of your current liability insurance to:
| The Amelia County Fair
Association P.O. Box 451 Amelia Court House, VA 23002 |
Make checks payable to: Amelia
County Fair Association
Keep a copy of this application, along with the rules and regulations, for your
records.